Information for presenters

The KOJO Group will be managing audio-visual and speaker support services for the 2018 ANZCA ASM.

The Speaker Support Centre will be located on the Ground Level within the Speakers Preparation Centre at International Convention Centre and will be open at the following times:

Sunday May 6, 2018

2pm – 5pm

Monday May 7, 2018

6.30am – 6.30pm

Tuesday May 8, 2018

6.30am – 6.30pm

Wednesday May 9, 2018

6.30am – 6.30pm

Thursday May 10, 2018

6.30am – 6pm

Friday May 11, 2018

6.30am – 3pm

ePoster presentations

Note: If you have been accepted to submit an ePoster via the call for abstracts process the following applies to you.

A template PowerPoint poster is provided via the link below and must be used when creating your ePoster. Unless the ePoster conforms to the PowerPoint template it may appear skewed/stretched/truncated when displayed on the monitors at the Annual Scientific Meeting. The ePoster template can be downloaded using the link below or alternatively you can email to request a copy.


  1. Your ePoster must be a single slide only.
  2. Your ePoster must be created using the supplied PowerPoint template as it is in a format specific to the display system.
  3. The template will provide suggested layouts, text sizes and fonts.
  4. Video clips and animated text is supported.
  5. ePosters should be submitted via the upload facility on the meeting website at least two weeks in advance of the meeting: by Monday April 23, 2018.
  6. On site your ePoster will be displayed on a 40” LCD monitor and viewers are provided with a bar stool and trackball to navigate the ePoster display site.

Please note that it is now an ANZCA requirement that any conflict of interest related to your presentation is disclosed on your ePoster.

ePoster presentations – For moderated ePoster prize sessions

Note: If you have been accepted to present your ePoster in a moderated prize session, the following applies to you.

You must upload two separate files.

  1. Your ePoster as a single slide only and;
  2. Your presentation, which may be several slides.

In both cases you should use the supplied ePoster template.

You are invited to create a maximum of six (6) slides to support your talk, one of which must be your poster. Please do not exceed your limit of six (6) slides.

You will be allowed seven (7) minutes to present, with an additional three (3) minutes for question and answer time.

Please note that it is now an ANZCA requirement that any conflict of interest related to your presentation is disclosed on your ePoster.

Speaker oral presentations

Our goal is to ensure that every speaker is presented in the most professional way. With that in mind the following guidelines apply:

  • It is essential that all speakers check-in at the Speaker Support Centre (Office 2) located within the Speakers Preparation Centre on Ground Level at your soonest convenience and in any case not less than 90 minutes prior to your presentation. This is to ensure that the correct version of your presentation is transferred to the session room in good time, and to check that any embedded media such as video or audio files are working correctly on the meeting systems.
  • Last minute submissions hamper the speaker support operation, impacting negatively on your fellow presenters and increasing the potential for technical problems. Only presentations in PowerPoint are supported by default. Any variation to this format must be advised by Monday April 16, 2018. Please contact:
  • If your presentation has been authored in Apple Keynote we encourage you to use the program’s export feature to convert it to PowerPoint. If you have concerns about this process please contact us prior to your arrival on site.
  • If your presentation has been authored in Prezi format you should use the program’s download feature to create a portable file that can be submitted to us in advance. If you are unfamiliar with this process please contact us well in advance.
  • A PowerPoint template is available for downloading below. The template will reflect the theme for the meeting and provide examples of suggested text sizes and fonts.
  • The default aspect ratio for slides is 16:9 (wide screen) rather than 4:3. This is to reflect that fact that the new standard template in the latest PowerPoint 2013 is 16:9 (wide screen) – which in turn is in line with the format of most screens (TVs, tablets, etc.). However please note that the older 4:3 (non wide-screen) format will be supported and your presentation will not be compromised in size or resolution if you chose to stay with this format.
  • Presentations should be submitted for review at least two weeks in advance of the meeting: by Monday April 23, 2018. An upload facility is available via the meeting website.
  • Please ensure that any media files (embedded movies and/or audio clips) are included when uploading your presentation.
  • PC or Mac generated PowerPoint formats are accepted.
  • If you require assistance converting your presentation from print, photos, video etc please contact KOJO no later than Monday April 16, 2018.
  • To mitigate the issues of multiple laptops being plugged and unplugged, with associated interruptions and a greater margin for technical error, the use of your own laptop is not supported by the systems in place. All presentations should be checked in at speaker support well in advance of your presentation so that the smooth running of videos or other media can be confirmed as working on the computers provided in the session room.
  • You will have control of your presentation with a wired cue button fixed to the lectern. See image below. A laser pointer will also be provided, however please note that in larger auditoriums laser pointers can be hard for the audience to see.
  • Forward and back button to control your slides.
  • Please note there will be a monitor/screen adjacent to the lectern showing your presentation in PowerPoint’s presenter view. This will show your current slide on screen with any associated notes plus a smaller image of your next slide. Any notes should be kept brief if you are to rely upon reading them off screen during your presentation, as the display area is limited.

Important note regarding disclosure of potential conflict of interest

  • College policy requires disclosure of all financial relationships between a speaker and the commercial supporter (if applicable) or with the manufacturer of any product or class of products they plan to discuss. This policy is designed to provide the audience with an opportunity to review any affiliations between a speaker and supporting organisations for the purpose of determining the potential presence of bias or influence over content.
  • This policy is not intended to prevent a speaker with such an affiliation or relationship from participating.
  • Disclosure should be made using a slide at the beginning of your presentation.
  • Examples of relationships which should be disclosed include but are not limited to:
    – any direct financial interest in a company whose interests are in the area(s) covered by the educational material
    – investments held by the speaker in a relevant company
    – membership on a relevant company’s advisory board or similar committee
    – current or recent participation in a clinical trial sponsored by a relevant company
    – assisting in the design of clinical studies concerning the use of products manufactured by a relevant company
    – participating in clinical studies using products produced by a relevant company
    – research by the speaker sponsored by a relevant company
    – paid speaker by a relevant company
    – the speaker holds a patent for a product referred to in the presentation or marketed by a relevant company
  • To ensure that audiences receive complete information, speakers who have no involvement with industry should inform the audience that they have nothing to disclose, i.e., cannot identify any potential conflict of interest.
Submitting your presentation
  • You are encouraged to upload your presentation via the meeting website. Please note if your presentation includes multiple files, you must compress / zip them together to create a single folder for upload.
  • If emailing please send to: (please note there is a 10MB limit for email submissions)
  • Alternatively you can post/courier your presentation on disc or USB device to:
    Speaker support co-ordinator
    KOJO, 9 Albert Road, Richmond, VIC 3121 AUSTRALIA
  • Your cooperation in early submission and check-in on site will help the AV team ensure that your presentation runs seamlessly.
Presentation webcast on the Virtual ASM

Subject to your consent, speaker presentations are expected to be published on the Virtual ASM website within 48 hours of delivering your presentation at the meeting.
If you have any queries or concerns about your presentation please contact KOJO’s speaker support co-ordinator on +61 3 9815 7700 or at