Information for moderated prize and ePoster session presenters

Digital ePoster presentations (display only)

Note: If you have been accepted to submit an ePoster via the call for abstracts process the following applie­­s to you.

A template PowerPoint poster is provided via the link below and must be used when creating your ePoster. Unless the ePoster conforms to the PowerPoint template it may appear skewed/stretched/truncated when displayed on the monitors at the Annual Scientific Meeting. The ePoster template can be downloaded using the link below or alternatively you can email asm@anzca.edu.au to request a copy.

Important:

  1. Your ePoster must be a single slide only.
  2. Your ePoster must be created using the supplied PowerPoint template as it is in a format specific to the display system.
  3. The template will provide suggested layouts, text sizes and fonts.
  4. Video clips and animated text is not supported.

A personalised email will be sent to the author of all accepted ePoster submissions, inviting you to upload your ePoster via the online ANZCA ASM Presentation upload portal. *In light of the cancellation of our ASM, we would like to take some time to consider all options available to appropriately honour your work. Normally at this time, we would be sending you a link asking you to upload your ePoster or award presentation, at this point in time we will be holding off sending any links out while we go through options.

ePosters will be displayed at the meeting on high definition, 12” iPads placed throughout the exhibition area.

Please note that it is now an ANZCA requirement that any conflict of interest related to your presentation is disclosed on your ePoster. If any reproduced work is included in your presentation you must acknowledge the original author/s.

ePoster presentations – For moderated ePoster prize sessions

Note: If you have been accepted to present your ePoster in a moderated prize session, the following applies to you.

Important:

You must upload two separate files.

  • Your ePoster as a single slide only;
  • Your presentation, which may be several slides.

In both cases you should use the supplied ePoster template.

You are invited to create a maximum of six slides to support your talk, one of which must be your poster. Please do not exceed your limit of six slides.

You will be allowed seven minutes to present, with an additional three minutes for question and answer time.

*In light of the cancellation of our ASM, we would like to take some time to consider all options available to appropriately honour your work. Normally at this time, we would be sending you a link asking you to upload your ePoster or award presentation, at this point in time we will be holding off sending any links out while we go through options.

Please note that it is now an ANZCA requirement that any conflict of interest related to your presentation is disclosed on your ePoster. If any reproduced work is included in your presentation you must acknowledge the original author/s.

Submitting your presentation

You will receive a personalised email from our speaker support team, inviting you to upload your presentation file(s) using the online ANZCA ASM Presentation upload portal. If you are scheduled to present more than presentation you will receive a separate up load link for each presentation. There is a 1Gb limit per file for upload submissions.

If emailing please send to: speakersupport@kojo.com.au (please note there is a 10MB limit for email submissions).

Alternatively you can post/courier your presentation on disc or USB device to:

ANZCA ASM Speaker Support

KOJO, 9 Albert Road, Richmond, VIC 3121 AUSTRALIA

Your cooperation in early submission and check-in on site will help the AV team ensure that your presentation runs seamlessly.

Disclosure of potential conflict of interest

Important note regarding disclosure of potential conflict of interest

College policy requires disclosure of all financial relationships between a speaker and the commercial supporter (if applicable) or with the manufacturer of any product or class of products they plan to discuss. This policy is designed to provide the audience with an opportunity to review any affiliations between a speaker and supporting organisations for the purpose of determining the potential presence of bias or influence over content.

This policy is not intended to prevent a speaker with such an affiliation or relationship from participating.

Disclosure should be made using a slide at the beginning of your presentation.

Examples of relationships which should be disclosed include but are not limited to:

  • Any direct financial interest in a company whose interests are in the area(s) covered by the educational material.
  • Investments held by the speaker in a relevant company.
  • Membership on a relevant company’s advisory board or similar committee.
  • Current or recent participation in a clinical trial sponsored by a relevant company.
  • Assisting in the design of clinical studies concerning the use of products manufactured by a relevant company.
  • Participating in clinical studies using products produced by a relevant company.
  • Research by the speaker sponsored by a relevant company.
  • Paid speaker by a relevant company.
  • The speaker holds a patent for a product referred to in the presentation or marketed by a relevant company.

To ensure that audiences receive complete information, speakers who have no involvement with industry should inform the audience that they have nothing to disclose, that is, cannot identify any potential conflict of interest.

NOTE: Any images or reproduced work included in your presentation must acknowledge the original author/s.

Image sourcing

Please refer to the below document to assist you with image sourcing.

Sharing content on social media

For any slides you wish not to be shared on social media, please use the below logo on each slide.

Onsite

KOJO will be managing audio-visual and speaker support services for the 2020 ANZCA ASM.

All speakers presenting in the scientific program (Saturday to Tuesday) are required to check in at speaker support prior to your session.

The Speaker Support Centre will be located in Vocus Boardrooms 1 –2 and will be open at the following times:

Friday May 1, 3-6pm

Saturday May 2, 6am-6pm

Sunday May 3, 6am-6pm

Monday May 4, 6am-6pm

Tuesday May 5, 7am-4pm

Technology support onsite

To mitigate the issues of multiple laptops being plugged and unplugged, with associated interruptions and a greater margin for technical error, the use of a personal laptop is not supported by the systems in place. All presentations should be checked in at the speaker support centre well in advance of your presentation so that the smooth running of videos or other media can be confirmed as working on the computers provided in the session room.
You will have control of your presentation with a wired cue button fixed to the lectern. The control unit has both forward and backward buttons to easily control your slides.

A laser pointer will also be provided, however please note that in larger auditoriums laser pointers can be hard for the audience to see.

A 24” display monitor is also provided for your convenience, adjacent to the lectern. This monitor will display your presentation in PowerPoint’s presenter view. Designed specifically to assist the presenter, the presenter view will show your current slide on screen along with any associated notes plus a smaller image of your next slide. Any notes should be kept brief if you are to rely upon reading them off screen during your presentation, as the display area is limited.

Presentation webcast on the Virtual ASM

Subject to your consent, speaker presentations are expected to be published on the Virtual ASM website within 48 hours of delivering your presentation at the meeting.

If you have any queries or concerns about your presentation please contact KOJO’s speaker support co-ordinator on +61 3 9815 7700 or at speakersupport@kojo.com.au.